Time Tracking & Work Planning

Maximising the Benefits

Time and Attendance systems, digital tachograph and other employee time tracking solutions are widely used for recording hours worked. Often this is to maintain compliance with legal requirements (e.g. digital tachograph), and to allow efficient calculation of wages.

This valuable digital resource can also be used to optimize the operation, by integration with workforce scheduling and rostering software.

Operationally, for day-to-day management, MJC²'s ROCS software can use records of actual hours worked to re-balance and re-optimize employee work allocations.

For longer-term planning, i-Data can be used to analyse trends and patterns, which in turn can be used by ROCS for future revisions of shift patterns and rotas.

Time and Attendance & Real-time Workforce Optimization

MJC²'s workforce scheduling software integrates with Time and Attendance systems to maximise resource utilization and employee performance.

As well as reviewing and analysing data from the time tracking database, ROCS responds to deviations from plan, automatically taking corrective action or alerting human resource planning managers about potential problems.

Integration with employee self service software enables real-time communication of shift plans and rotas to staff as well as capture of holidays and training requests.

The benefits of this approach include:

• Automatic balancing of work allocations and hours, taking into account employee skills, availability and contract terms (e.g. full time, part time, annualised hours, contractor).
• Real-time notification of shift plans to staff (e.g. via employee self-service systems) to ensure effective and efficient communication.
• Optimized response to unexpected events and deviations from the plan. For example if an employee had to work longer than normal yesterday then aim for a shorter shift today.
• Enhanced visibility so that human resource planners and managers can monitor staffing levels and employee performance.

Demand-Led Human Resource Planning Software

ROCS records employee time and attendance information and uses it for dynamically replanning shifts and task allocations as described above.

However the same information can be used for analysing the overall performance of the operation, and for demand-driven rostering and optimization of staffing levels.

Integration with MJC²'s logistics, manufacturing and mobile workforce planning toolsets allows detailed analysis of the impact of recruitment and staffing strategies. For example:

DISC optimizes logistics and transport operations, allowing the impact of new shift patterns on vehicle utilisation and transport costs to be analysed.

PIMSS plans factory operations, and can be used with ROCS to optimize shift patterns and corresponding manufacturing asset capacity.

MOBi schedules field service personnel, and can be used in what-if mode to assess the impact of new contracts or legislation on productivity and service levels.